Personal information I will request.
· Name/ Address
· Date of Birth.
· GP details & Relevant medical information
· Mobile telephone number/ Email address.
I will store your personal information in a locked cabinet. At the end of our work together I will retain your name and address for seven years. All other personal information will be deleted.
Website: None of your personal information is stored on my website, other than to collect & send it to my g-mail business account for the purposes of our initial contact.
Notes: I will keep brief session notes on my computer and these are saved on an encrypted disk. I do not share my notes with anyone and I keep them for 7 years. At the end of this period I will delete them.
Artwork: I will keep your artwork in a folder in my consulting room. Your artwork belongs to you and you may prefer to take it home at the end of the therapy or session by session. If you do not wish to take your artwork home at the end of our work together I will dispose of it securely.
Supervision: I may take photos of your artwork for supervision with my smartphone which is password protected. At the earliest opportunity I will save your images in an encrypted folder on my computer and then delete them from my phone.
I will e-mail my supervisor your first name, e-mail and phone number which is kept in a password protected folder. This is so that my supervisor can contact you in the event of my incapacity or where I am involved in an emergency.
Communications: Your email address and correspondence will be stored in my email account (G-mail) by nature of you contacting me. Your telephone number will be anonymously stored in my smartphone. In order to maintain confidentiality I recommend that after we have begun working together that electronic communications such as e-mail & SMS are only used for the purposes of arranging appointments. I will delete your phone number and e-mail address at the end of our work together along with any e-mails and texts we have exchanged. In the unlikely event I feel you present a serious risk of harm to yourself or someone else, I may need to disclose this information to your GP. I will always endeavour to discuss this with you first before doing so.
Should you have any questions regarding this policy please do not hesitate to contact me.